|Who are we?|
|DART Talent & Executive Search AG
Fraumünsterstrasse 16, 8001 Zurich, Switzerland
+41 (0) 44 215 1080
We provide executive search- and related talent services and solutions to clients and candidates.
|What does this Policy cover?|
|We at DART Talent & Executive Search AG take your personal data seriously. This policy:
|What personal data do we collect about you?|
|We collect the information necessary to be able to find available opportunities and further information needed to assess your eligibility through the different stages of recruitment. This information includes CV’s, identification documents, educational records, work history, employment and references.
We may also collect sensitive personal data about you, in the form of compensation history and/or expectations where permitted by law; reasons provided for the interest in a career move, or previous career moves, and elements you have highlighted of concern or interest which may affect your interest or ability to move (geographically and/or employer).
|Where do we collect personal data about you from?|
|The following are the different sources we may collect personal data about you from
|How do we use your personal data?|
|We use your personal data to match your skills, experience and education with a potential employer. We will initially collect basic information on you such as contact details, job role and experience and then pass this on to the client in search of personnel. If you are chosen by the client and go through to the next stage, we will then be collecting more information from you at the interview (or equivalent) stage and onwards in that manner. We only collect sensitive personal data from you, and further process this data, where you have given your explicit consent, and to be able to advise you accurately and to the best of our ability.|
|How long do we keep your personal data for?|
|We only retain your information for as long as is necessary for us to use your information as described above or to comply with our legal obligations. However, please be advised that we may retain some of your information after you cease to use our services, for instance if this is necessary to meet our legal obligations, such as retaining the information for tax and accounting purposes.
When determining the relevant retention periods, we will take into account factors including:
(a) our contractual obligations and rights in relation to the information involved;
(b) legal obligation(s) under applicable law to retain data for a certain period of time;
(c) statute of limitations under applicable law(s);
(d) (potential) disputes;
(e) if you have made a request to have your information deleted; and
(f) guidelines issued by relevant data protection authorities.
Otherwise, we securely erase your information once this is no longer needed.
|Who do we share your personal data with?|
|We may share basic, identifying data of potential candidates for the purpose of pursuing employment opportunities or talent mapping services with our contractual or prospective clients. Sensitive information will only be shared with your prior consent.
We may share your personal information with third parties who perform services on our behalf, solely for the purpose of providing such services. This includes, without limitation, third parties that host or administer our website, store or archive our data, send communications, analyse data, or provide other services on our behalf.
|What legal basis do we have for using your information?|
|For candidates and prospective candidates, interim managers, referees and clients, our processing is necessary for our legitimate interests in that we need the information to be able to assess suitability for potential roles, to find potential candidates and to contact clients and referees.
If you are shortlisted as a candidate, then this may involve the processing of more detailed personal data including sensitive data that you or others provide about you. In that case, we always ask for your consent before undertaking such processing.
For clients, we may also rely on our processing being necessary to execute our contractual services and duties for you, for example in contacting you.
|What happens if you do not provide us with the information we request or ask that we stop processing your information?|
|If you do not provide the personal data necessary or withdraw your consent for the processing of your personal data, we may not be able to match you with available job opportunities, keep a record of what to contact you about, or not to contact you about, or to advise you in your best interest.|
|Do we make automated decisions concerning you?|
|No, we do not carry out automated profiling.|
|DART Talent & Executive Search AG carries out the following in regard to security of data:
|Do we transfer your data outside the EEA?|
|To better match your employee profile with current opportunities we may transfer your personal data to clients and partners in countries outside the EEA. These countries’ privacy laws may be different from those in your home country. Where we transfer data to a country which has not been deemed to provide adequate data protection standards we always have security measures and approved model clauses in place to protect your personal data. To find out more about how we safeguard your information as related to transfers contact us on [email protected]|
|What rights do you have in relation to the data we hold on you?|
|By law, you have a number of rights when it comes to your personal data. Further information and advice about your rights can be obtained from the data protection regulator in your country.|
|Rights||What does this mean?|
|1. The right to be informed
|You have the right to be provided with clear, transparent and easily understandable information about how we use your information and your rights. This is why we’re providing you with the information in this Policy.|
This is so you’re aware and can check that we’re using your information in accordance with data protection law.
|3. The right to rectification||You are entitled to have your information corrected if it’s inaccurate or incomplete.|
|4. The right to erasure||This is also known as ‘the right to be forgotten’ and, in simple terms, enables you to request the deletion or removal of your information where there’s no compelling reason for us to keep using it. This is not a general right to erasure; there are exceptions.|
|5. The right to restrict processing||You have rights to ‘block’ or suppress further use of your information. When processing is restricted, we can still store your information, but may not use it further. We keep lists of people who have asked for further use of their information to be ‘blocked’ to make sure the restriction is respected in future.|
|6. The right to data portability||You have rights to obtain and reuse your personal data for your own purposes across different services. For example, if you decide to switch to a new provider, this enables you to move, copy or transfer your information easily between our IT systems and theirs safely and securely, without affecting its usability.|
|7. The right to object to processing||You have the right to object to certain types of processing, including processing for direct marketing (i.e. if you no longer want to be contacted with potential opportunities).|
|8. The right to lodge a complaint||You have the right to lodge a complaint about the way we handle or process your personal data with your national data protection regulator.|
|9. The right to withdraw consent||If you have given your consent to anything we do with your personal data, you have the right to withdraw your consent at any time (although if you do so, it does not mean that anything we have done with your personal data with your consent up to that point is unlawful). This includes your right to withdraw consent to us using your personal data for marketing purposes.|
|We usually act on requests and provide information free of charge, but may charge a reasonable fee to cover our administrative costs of providing the information for:
Alternatively, we may be entitled to refuse to act on the request.
Please consider your request responsibly before submitting it. We’ll respond as soon as we can. Generally, this will be within one month from when we receive your request but, if the request is going to take longer to deal with, we’ll come back to you and let you know.
|How will we contact you?|
|We may contact you by phone, email, SMS and other mobile messaging applications, or social media. If you prefer a particular contact means over another, please just let us know.|
|How can you contact us?|
|If you are unhappy with how we’ve handled your information or have further questions on the processing of your personal data, contact us here: DART Talent & Executive Search AG, [email protected]|
Issue Date: 24th May 2018